Business automation software for maintenance companies
Does an important part of your activities exist of periodical maintenance? We have the solution for you.
- As specialist in business automation software for the maintenance sector, Team Solutions offers an all-in-one solution for the management and automation of your business processes.
- Our cloud solution is being supported by a fully mobile offline version. The mobile version comes with the electronic signing of documents on your tablet, by which a paperless office is coming really close.
- With the Business Intelligence module you can combine the data of several modules. The results are presented in real time in online dashboards.
- An extensive customer reporting module and a subcontractors interface are completing our solution.
Cloud Solutions
The opening screen of Optimus, adjustable to the user, gives an overview of the modules and their submodules.
Sales Force Administration
The Sales/CRM module is a full module giving you complete control over your commercial processes.
It can also be bought separately.
Real time dashboards give you all the necessary information in one place for making the right decisions.
This module is also available in a full offline mobile version.
- The possibility to link companies delivers unexpected leads to support your sales.
- With only one click, the system gives you all official publications and balance-sheets of your prospects and customers.
- With only one click, the system gives you all information that Google can find about your contacts.
- Geographical presentation of your customers and prospects.
Operations
Centrally in Optimus are your "operations". These form the heart of the application.
- The automated management of your field personnel (through dynamic rules) is saving several working hours of your backoffice employers. Example : if you have 40 people on the road who don't have to come to the office for their assignments, then you can save one full time administrative co-worker. He or she can do more qualitative tasks. The helpdesk module with integrated invoicing makes sure that you don't forget to invoice orders.
Subcontractors interface
Your subcontractors can work directly with your data through a special web interface.
- Gives access to the planning of the maintenance projects.
Location data
Planned activities and interventions are always being fulfilled on a specific location (Site) with a specific technical installation (Equipment). Optimus offers you the possibility to centralise and manage all relevant information, including energy management, in a standardized way. In combination with the GIS module (Geographical Information System) you can easily optimise the transfers.
- Visualise and optimise the management of your job locations with the integrated GIS module.
- Visualise in one view the location of the equipments in buildings.
- Visualise in one view which subcontractors are working in or available for a certain location.
- Manage the energy consumption or other utilities per building.
Procurement & stock
With this module you can manage the logistic processes of the services of your operational activities. Through the integration with the Operations module, Optimus is telling you exactly which supplies you need to order.
- Integrated with purchases, supplier invoices and operations.
Administration & Document management
This module is helping you with the management of your general services and the administrative tasks of your back office personnel. Optimus comprises also an advanced Document Management System. In combination with the ADP (Automatic Data Processing) module and Optimus Mobile, a “paperless office” is coming really close.g.
- No more searching for documents.
- Searching possible in the content of digital documents.
Human Resources & payroll
To execute all the planned activities, interventions and processes you need personnel that has to be managed.
The information in this module, in combination with the modules Operations and Finance, gives you real time feedback about the productivity of your people, and how to optimise it.
- Addresses, paychecks, contract details, contact data, results of medical investigations... : all HR information in one central place (only visible for the proper users).
- Integration with other modules.
Facility management
This module is offering you the possibility to manage all the data about your general services (telephony, cars, visitors, reservations...) of your company and/or your customers.
With the integration of this module you can avoid that your data is being kept in several applications, and you can gain time.
- Manage and safeguard all documents of juridical importance.
Finance
- Integrated approval module with digital signature.
- Link your costs directly to your operations for an accurate calculation.
- Sync your costs with your bookkeeping module.
- A scan of your costs within the same screen.
Mobile Solutions
This application allows technicians and/or other “field” personnel to download certain information on their laptop or iPad for offline consultation and to import operational data. This data can be synchronised with Optimus.
- Have all the necessary information in your pocket.
- Don't lose any vital information.
- We offer a real mobile solution and a paperless office.
Business intelligence
Combines all the data from the different modules and presents the results in real time in one or more dashboards.
Reporting for your customers
Optimise the communication with your customers. With this module, your customers can consult via the web the status of their intervention, or demand a new intervention. As a result the external reporting is minimal.
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